Компания Аксиома » Управління торговим підприємством
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21030, Keletskaya 99/109, Vinnitsa, Ukraine

Управління торговим підприємством

“Управління торговим підприємством” is a boxed business application offering complex automation of accounting tasks management, analysis and planning of commercial transactions, providing efficient trading entrerprise management as a whole.

Trade management functionality Sales management subsystem allows solving tasks of management accounting and sales control, in both natural and money terms. It includes two blocks – sales planning and customers’ orders management. Sales planning block is intended for providing management personnel with information on actual and planned values of the enterprise activity. Planning is performed for groups of items, or on separate items. It’s also allowed to select a category of customers (by region, for example) and make up individual plans for each of the groups. It allows to make up plans with various time scales (from a day to a year period), so strategic (for a quarter, or annual) as well as work plans can be built for the same period. For example, an annual plan can be built in the beginning of a year, and monthly plans can be approved according to that. Sales planning can be performed for an enterprise in general or by its departments separately. This allows department managers to make up plans for their directions, which can be composed into a summary sales plan for the company in general. Later, the plans can be compared to actual sales, deviations are analyzed and the plans can be corrected. Comparative analysis of planned and actual sales can be performed for various periods (for example, for the same periods of current and last year) and various levels of details. Customers’ orders management subsystem allows implementing the most efficient for the enterprise strategy of working out customers’ orders, according to the business strategy selected on the enterprise (sales from stock, to order, etc.); reservation items on a stock with subsequent shipment, adding a customer’s order to earlier created orders for suppliers, etc. An algorithm is provided for automatic goods reservation and accommodation, allowing optimal placement of a customer’s order to supplier’s orders and to free items on stock. The system provides meeting delivery terms for the items ordered, satisfying as many customers’ demands as possible, also avoiding overstocks. “Orders analysis” report gives information for current state of customers’ orders. There is a capability of analyzing an order expected profit when the order is being drawn up. This excludes situations when discounts could make the price lower than minimal admissible value. There are several Sales schemes provided in the application: with tentative reservation of goods, or without it (from actual stock remainders); by preliminary orders with suppliers for particular orders from customers; sales on credit or on the conditions of full (or partial) prepayment. Purchases management functionality provides managers with information necessary for planning timely purchases of goods and for optimization of purchase costs. The sub-system allows automating such operations as the following:

  • Making up purchase orders for suppliers basing on customers’ orders
  • Monitoring bill settlements and delivery of good for the orders
  • Correction and closing purchase orders
  • Suppliers’ prices monitoring

Trade management functionality Warehouse management implements detailed records management on stocks (warehouses), providing full control over an enterprise’s goods stocks, for both wholesale and retail trades. Multiple warehouses and units are supported. It provides separated accounting of goods owned, accepted and passed for sale, accepted for safe keeping, also accounting of reusable containers. Operations over sets, making them up and de-packaging are also provided. Inventory functionality calculates the difference between accounted (registered in the information base) and actual goods found during the stock-taking. Then writing-off or posting documents are made up. Internal orders processing functionality allows a company departments to order goods with other departments to supply their own stocks. Internal orders are also processed in sales and purchases planning with the same algorithms. An internal order is considered closed upon taking the good on target stock. Customer relationship management (CRM) As contact information it there may be such parameters as address, telephone number, e-mail address, local phone number, etc. Also, there me be several contact persons for a customer, with additional contact information for each of them. “Contacts” may also include arbitrary information received from customers as well as information entered by a user himself to be sent out. Analysis of contacts efficiency is performed with the help of “Contacts and information sources analysis’ report. At that, various parameters may be used to estimate results. For example, one can see how sales volumes grew up after ringing customers round. Or, what was the company’s profit after an advertising company, and advertising in which newspaper brought the best result. The capability of contact data exchange with external e-mail programs increases work efficiency and keeps the contact database integrated and helps to avoid its duplicating. Data exchange is arranged in CSV format with ‘Data import/export’ functionality. CRM analysis provides customers appeal analysis (ABC) and customer relation stages analysis (XYZ). ABC analysis allows estimating relative value (appeal) of various groups of customers and to distribute business efforts for them correctly. ABC analysis is performed with a corresponding report, basing on data, entered to a database. From the report data one can re-arrange lists of partners according with the importance groups. There may be three such importance groups:

  • “A” – high importance
  • “B” – medium importance
  • “C” – low importance

XYZ analysis and relation history can be also applied to the list of contacts and classify them by stages of relations. A customer relation stage can obtain one of the following values:

  • Potential customer
  • Chance customer
  • Regular customer
  • Lost customer

XYZ processing automatically assigns proper classes to contacts, it can be manually modified, as well. Reporting The application offers analytical reporting functionality as a powerful and flexible mean for analysis of all aspects of enterprise business activity. One can get information on stock states, orders, sales, mutual settlements from any analytical points of view with required level of details. User can adjust level of details on his own, as well as grouping parameters and sorting conditions in reports according with his tasks. Such individual settings (in fact – special reports the user created) can be saved for further using. For visual data representation it provides graphical views (charts and diagrams) and drill-down functionality for getting more details on a particular item. The reporting module includes many reports, such as:

  • warehouses assessment;
  • ABC-analysis and XYZ-analysis of goods;
  • comparative analysis of prices;
  • orders analysis;
  • goods turnover analysis;
  • nurnover means structure report;
  • and many others.

Trade equipment attachment The capability is implemented to attach trade equipment, such as bar code scanners, data accumulation terminals, customer displays, scales, cash registers. The list of equipment attached to a user’s PC is stored in ‘Trade equipment’ catalog. An easy and convenient way to adjust connection of the equipment is provided, it’s also possible to attach several devices of each type.